How to Schedule a Zoom meeting

Logging into Zoom Account: 

  1. Go to Zoom.us and click “My Account” at the top right on the screen.
  2. Enter your Missouri Western Email and Password and Sign in.
    1. If you created your own Zoom account, please contact Technology Services to be converted to a Campus Issued Account. This is for your own security to have a campus managed account. 

Scheduling a Meeting:

  1. Click the Meetings tab on the right side of the screen
  2. Click “Schedule a New Meeting”
  3. Choose a good Topic name. This topic will help you identify which meeting to start in the app later.
  4. The description is optional, but can be very helpful if there is something you need the participants to be ready for before the meeting.
  5. Choose When
  6. Duration is not going to cut your meeting off, but will be submitted to your participants as a suggested run time.
  7. If this is a recurring meeting, check the box and choose how often this meeting will be recurring.
  8. Meeting Password is required. You may choose any password you wish or use the prefilled option. This will be provided to your participants in a later step.
  9. Video and Audio settings are set by default, but you can change them if you wish.
  10. Meeting Options: By default waiting rooms are turned on for your meetings protection. You may edit these options as you see fit for your meeting
  11. Alternative Hosts: if you wish to use your Missouri Western account to schedule this meeting, but would prefer another individual to be the host, enter their email address here.
  12. Press Save to be taken to the summary page.

Inviting participants:

  1. From this summary page you can either click the “Copy Invitation” link and paste it into an email or Canvas, or you can “Add to Google Calendar”. Add to Google Calendar is the preferred method. This will help remind your participants of the upcoming meeting. 
    1. To invite via Google Calendar: 
      1. click  “Add to Google Calendar” 
      2. when prompted allow Zoom to edit your calendar 
      3. “Add guests” on the right hand side of the screen add the email addresses of the participants
      4. If you wish to include additional information to your participants, you can edit the email that will be sent to them in the text box at the bottom of the screen.
      5. When done click “Save”
      6. When prompted “Would you like to send invitations…” click “Send”
      7. You have now invited your participants and invited them to add this meeting to their calendar.

Starting the pre-scheduled Zoom Meeting:


  1. Open the Zoom app on your computer 
  2. Click “Sign In” 
  3. Enter your Missouri Western Email and Password and Sign in.
    1. If you created your own Zoom account, please contact Technology Services to be converted to a Campus Issued Account. This is for your own security to have a campus managed account. 
  4. Go to the “Meetings” tab at the top of the Zoom app 
  5. Look for the appropriate Topic and date meeting, click “Start”.

Please follow these links to learn more about how to Host a meeting or our Recommended Audio and Video settings in the classrooms.

 
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